Written safety plans
Injury and Illness Prevention Program — California Construction
The written IIPP every California employer needs under § 3203, with the construction additions of § 1509: a Code of Safe Practices and toolbox meetings every 10 working days.
Last checked against official sources: 2026-10-23
This is the full template. Words in [brackets] are what you fill in for your company; everything else is the fixed wording, checked against the rule cited under each section.
1. Responsibility
[Program administrator (name and title)] has the authority and responsibility for carrying out this Injury and Illness Prevention Program for [Company name], phone [Program administrator phone].
Supervisors and foremen carry out the program on their job sites: [Supervisors and foremen]
2. Compliance
Every employee is responsible for working safely. The company makes sure safe work practices are followed through recognition, training and retraining, and discipline when needed. [How you recognize safe work and handle violations]
3. Communication
Safety is communicated in a form employees understand: at hire, at toolbox meetings, through posted notices, and in writing when needed. Employees are encouraged to report hazards without fear of reprisal. How to report: [How employees report hazards (including anonymously)]
4. Hazard assessment
Job sites are inspected to identify unsafe conditions and work practices. [Who inspects job sites, and how often]
Inspections are also done:
- When this program is first established.
- When new substances, processes, procedures or equipment are introduced.
- Whenever the company learns of a new or previously unrecognized hazard.
5. Accident and exposure investigation
Every occupational injury, illness or exposure is investigated by the supervisor and the program administrator to find the cause and prevent it from happening again. Serious injuries, illnesses and deaths are reported to Cal/OSHA immediately.
6. Hazard correction
Unsafe conditions and practices are corrected in a timely manner based on how severe they are. When an imminent hazard cannot be corrected right away without endangering anyone, all exposed employees are removed from the area except those needed to correct it, who are given the protection they need.
7. Training
Training is provided:
- When this program is first established.
- To all new employees, and to employees given a new job assignment they have not been trained for.
- When new substances, processes, procedures or equipment introduce a new hazard.
- Whenever the company learns of a new or previously unrecognized hazard.
- Supervisors are trained on the safety and health hazards their crews may be exposed to.
8. Construction requirements: Code of Safe Practices and safety meetings
The company's written Code of Safe Practices is posted at each job site office or given to each supervisor. Supervisors hold toolbox or tailgate safety meetings with their crews at least every 10 working days, and supervisory safety meetings are held periodically.
Core rules of the Code of Safe Practices:
- Report every injury, however minor, to your supervisor right away.
- Wear a hard hat, safety glasses and the other PPE your task requires; inspect it before use.
- Use fall protection where required; never remove a guardrail or cover without permission.
- Inspect ladders, scaffolds, tools and cords before use; tag out and report damaged equipment.
- Never work under the influence of alcohol or drugs, and no horseplay on the job.
- Keep work areas, walkways and exits clear; store materials safely.
- Only trained and authorized workers operate equipment or work on energized circuits.
- Know where the first aid kit, fire extinguisher and emergency phone numbers are on each site.
- Trade-specific rules: [Safe work rules specific to your trade]
9. Recordkeeping and access
Inspection records — who inspected, the unsafe conditions found, and the action taken — and training records — employee name or ID, dates, type of training and trainer — are kept for at least one year. Employers with fewer than 10 employees may keep inspection records only until the hazard is corrected, and may keep a log of instructions given instead of individual training records.
Employees and their representatives may see and get a free copy of this program within 5 business days of asking.
Official sources
Fill it in and print it in English and Spanish
Enter your people and arrangements once. You get the plan on your letterhead in both languages, with a signature page and a reminder before its annual review.
General information, not legal advice. Templates and examples should be reviewed by a competent person before use. HardHat Binder is not affiliated with or endorsed by OSHA.